See, that is the question?
You might have noticed that when you want to add an image to a SharePoint page you get a pop-up asking if you want to copy or not copy the image.
🖼️ What the “Copy / Don’t copy” Prompt Means
When you insert an image into a SharePoint page—especially from another location like OneDrive, Teams, or a different SharePoint site—SharePoint now asks whether you want to copy the image into the current site’s assets or leave it linked to its original location.
- Copy: This will duplicate the image and store it in the current site’s Site Assets library. This ensures the image remains accessible even if the original source is deleted or permissions change.
- Don’t copy: The image stays linked to its original location. This saves space and avoids duplication, but it may break the image if the original file is moved, renamed, or access is restricted.
đź’ˇ Why This Matters
This prompt is part of a broader push to improve content stability and governance in SharePoint. It gives you more control over how media is managed and helps avoid broken links or missing visuals—especially important for published pages or intranet content.
🧠Best Practice
If you’re building a page that will be widely shared or published long-term (like a policy page or a landing page), it’s usually safer to choose “Copy”. For quick internal drafts, temporary, or even permanent, content, “Don’t copy” will be fine.